The Essential Guide to Primary School Applications

Parents of 3- and 4-year-olds have limited time in which to apply for a school place for their child. Primary school applications need to be received by mid-January at the latest, which is earlier than for secondary schools. And, for parents who are deferring a child’s school start until they’re five, don’t be fooled into thinking you have more time for your application — you simply don’t! In today’s Essential Guide to Primary School Applications we outline the key dates, rules, and advice to help parents submit applications on time, increase chances of receiving an offer for a preferred school, and avoid disappointment.

When do Parents Need to Apply for a Primary School Place?

Primary school applications need to be submitted while the child is three or, at the very latest, has very recently had their fourth birthday. Because applications received on time are processed first, failure to apply by the due date means a child is less likely to receive an offer for their preferred school — places may no longer be available that late in the day.

The application deadline itself is January the 15th at 11:59 pm. Note, however, that it’s usually different for ‘in-year’ applications* where a child may, for example, have moved into a new area mid-year. At the time of writing (late November), there is therefore only limited time remaining for applications, so time is of the essence if your child is three or recently became four.

What if I Want My Child to Start Primary School at the Age of 5 Not 4?

Most children in England begin Primary School when they’re four. However, from a legal standpoint, children can defer starting school to when they reach Compulsory School Age which, in essence, arrives on or soon after they have turned five. It’s a personal choice and perhaps more of a conundrum for summer-born children whose birthdays fall between the beginning of April and the end of August. These children would either be amongst the youngest in the year if they begin school at the age of four, or amongst the oldest if they begin at the age of five. What’s more, it is not be up to the parents whether a child deferring until five goes into Reception Year with mostly younger children — or info Year One with mostly older children. That decision is made by local authorities and schools although the child’s abilities, needs, and best interests will be important decision factors.

Whether they start school at 4 or 5, a child’s Primary School Application must be submitted while the child is three or, at the very latest, has just reached the age of four.

That’s important, so don’t be caught out if you are deferring your child’s start until they’re five.

*In-year applications

This guide focuses primarily on primary school applications made for children starting at the beginning of the standard academic year (in the September term). Applications made outside of the standard timing are also possible, for example, for a family that moves house in the middle of an academic year. For such scenarios, it’s important to realise that some of the rules and timings are different. Deadlines, for example, may not be the same and alternative or even additional applications forms may be required in some circumstances. It’s similar for those who missed the mid-January application deadline as such families will need to fill in and submit a late application form. Priority for places, however, is usually given to those who applied on time by the standard mid-January deadline. More details about late and in-year applications will be available on your local authority website.

How to Select Your Preferred Primary School(s)

Choosing a primary school for a child is an important step for any family. Somewhere conveniently close makes sense — and indeed is one of the most important criteria for offers, as we’ll see later. After all, you don’t want to be late dropping off or picking up your child because you’re stuck in a traffic jam miles away. Somewhere local will also mean your child has friends who are conveniently close by, which is another good thing. And, of course, if your child’s sibling already attends, then that school would usually be a natural first choice, assuming you’re happy with it of course.

Parents/carers will also want to gather feedback from parents whose children already attend schools on their radar. Ofsted reports and performance tables are also a gold mine of information. Online ratings and reviews by previous or existing parents are also useful indicators to consider.

One of the best things a parent can do, however, is visit the contending schools, particularly if the child accompanies them. Open days/evenings are great but some schools also accept appointments. Ask teachers and heads any questions to learn as much as you can about each school. Ask yourself questions too. How does the school feel? Does it have a good atmosphere? Can you see your child fitting in? What did your child think about it on their visit? Does the school have all the kinds of facilities and resources that you’d like your child to have access to? Do they cater well if your child has SEND if applicable? Is the school too small, too large, or just right? How do children do there? All these questions need consideration and a visit will help answer them.

You will need to select three schools on your application, so ensure you research and visit several so that you can make an informed choice. It’s important to get it right, particularly for the sake of your child.

A hugely worthwhile measure for parents to take is to check whether schools on their shortlist are likely to be oversubscribed. Data from previous years is likely to be a good indicator of this and usually such information can be supplied by local authority admissions staff and/or schools themselves. If a school on a parent’s shortlist has a history of being oversubscribed, then it’s very wise to ensure that at least one other school on a parent’s shortlist is not. Otherwise, if three oversubscribed schools are marked down on the application form it’s likely to lead to disappointment and an offer from a school that has perhaps not even been considered.

Although parents can specify their three preferred schools, in order of preference, the final decision is not theirs. The final offer is decided for their child by local admission authorities in tandem with schools although the parent’s list of preferred schools, and the order they’re listed, will be taken into consideration.

What are the Eligibility Criteria?

While the eligibility criteria for school places are not identical for all locations, there are several factors that are fairly standard. For example, schools closest to a child and those where a sibling already attends are usually favoured. Children may also be more likely to be accepted at a school where a parent has worked for 2 or more years. Church/faith schools are often also more likely to accept children who share the same faith. Additional school admissions criteria can be found here.

How to Apply for a Primary School Place

Once you’ve decided on your three preferred primary schools and your preferred order, make your application by the mid-January deadline. This is done through your local authority website although be aware that some ‘non-catchment’ schools, including faith-based schools (e.g. Catholic) and academies may require a supplementary form to be submitted. Summer-born children deferring until five may also need to submit an extra form and submit it by the same January deadline. Research will be required on the part of the parent/carer in such scenarios to ensure all application requirements are met.

Include a Valid Email Address

Include a valid email address on your application. By so doing, you’ll receive your offer as quickly as possible. Those not including one will be notified by post, so are likely to receive their offer several days later than they might otherwise have done.

How to Accept an Offer

The generally-accepted wisdom is to accept whichever school is offered. That’s so that your child has a school place to fall back on even if you appeal, change your mind, or put your child on the waiting list for a different school (all are options). Accepting an offer will not adversely affect an appeal, by the way, so there’s nothing to lose by ensuring your child has the original offer secured.

Offers need to be accepted by the acceptance deadline specified on the offer communication received. Failure to accept in time may mean the offered place is withdrawn and given to a different child, so this is important.

When Do Parents Receive Their Child’s School Offer?

Primary school offers are first sent, by email, to those who applied on time and included a valid email address on their forms. Offers to such families are released on the morning of the 16th of April or the next working day if that happens to fall on a weekend or public holiday. Others who supplied an email address on their application, but who applied late in respect of the 15 January deadline, will usually receive offers via email the same day, although later on. Others, without an email address specified on applications, will receive offers via Second Class post, so are likely to see offers later than the 16th of April. Some local authorities, however, allow people to log onto a portal to view offers from that date. Note that those applying ‘in-year’ receive offers on different dates to the standard ones specified above.

The good news is that most families receive an offer for a school that they listed as one of their three preferences. Only a tiny percentage do not and, indeed, in 2023 that percentage was just 1.4%. Local authorities have a duty in such cases to offer a child an alternative school place. This is usually the closest one with an available space.

Little Acorns Nursery: Helping Under-5s Become School-Ready in Padiham

Little Acorns Nursery is a wonderful childcare service in Padiham, and convenient for families nearby in Hapton, Rose Grove, Burnley, Altham, Huncoat, Read, Simonstone, Sabden, Higham and Wood End in Lancashire. At Little Acorns Nursery, babies, toddlers and children under five are looked after, valued, loved and given a fabulous early years education. Our learning and development programme is designed to bring out the best in them. We nurture them in every area of the curriculum and their personal development so that, by the time they leave us, they’re the best version of themselves and school-ready. In this way, they’ll hit the ground running when they begin primary school and are set up for success.

To learn more about a place for your child at Little Acorns Nursery in Padiham, get in touch today, apply for a place, or arrange for a visit to see this wonderful setting for yourself. We’ll be pleased to welcome you and your little one to the Little Acorns family.